19 Jul 2018

Full-Time Senior Executive/ Executive, Digital Library Services – SUSS Library

AdministratorSingapore, Singapore

Job Description

Job Title: Senior Executive/ Executive, Digital Library Services


Job Description


The Singapore University of Social Sciences (SUSS) Library seeks a self-motivated and resourceful team player to manage and support library and departmental projects, programmes and operations. The successful candidate will also be responsible for the day-to-day administration of the Library office and provide executive assistance to the Director, Digital Library Services (University Librarian). He/she will work collaboratively with staff to support the learning, teaching and research activities of the SUSS community.


Key Responsibilities

  • As Project Manager, plan, manage and monitor library and departmental initiatives and projects.
  • Lead the planning and execution of library and departmental events, programmes, training and other activities, including logistics and publicity.
  • Provide general administrative support for all library and departmental functions.
  • Handle fiscal and purchasing tasks, including sourcing and evaluating products and services. Maintain budget records and financial reports. Assist in the preparation of annual budgets.
  • Manage the Library’s document repositories.
  • Establish administrative policies and procedures, and ensure operational efficiency and compliance with University policies.
  • Serve as executive assistant to the Director, Digital Library Services (DLS) and primary administrative contact between DLS and other campus departments.
  • Gather data and prepare statistical and management reports.
  • Prepare drafts of letters, memoranda, web/Intranet content and other communications.
  • Provide secretariat support for meetings, including preparing agendas, reports and presentations, and taking minutes.
  • Assist with library operations where required.
  • Perform other accountabilities or duties as assigned by the Director.



  • Bachelor’s degree in business administration or related fields.
  • 2-3 years of relevant experience in project/event management.
  • Experience in a library or academic environment would be an asset.
  • Proficient in the use of Microsoft Office and Adobe Creative applications.
  • Excellent organisational, analytical and problem-solving skills.
  • Highly service-oriented with excellent interpersonal and communication skills, both verbal and written.
  • High degree of accuracy and attention to detail.
  • Ability to work independently as well as foster teamwork and collaboration with internal and external parties.
  • Ability to thrive in an evolving work environment.
  • Keen interest in digital trends and technologies.



Applicants are requested to submit their resumes via our website at http://www.suss.edu.sg/careers/appointments-vacancies/Pages/NonAcademic_Appointments.aspx

(Only shortlisted candidates will be notified)




Job Categories: Academic Libraries, Featured, and Singapore. Job Types: Full-Time.

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